Website County Building Supplies Ltd
We are currently recruiting for a Purchase Ledger Accounts Assistant to join our friendly Accounts department based in the Malvern office. You will work alongside the group accounts team and be an integral part to the finance operations of the group.
Reporting to the Group Financial Controller, your main duties will be to match purchase ledger invoices to supplier good received notes, ensuring that quantities and prices are checked for accuracy and any discrepancies appropriately dealt with. We operate an OCR invoice processing system which you will use to enter your invoices into our purchase ledger. You will also be responsible for inputting overhead invoices and credit notes, identifying what they are for, selecting the appropriate cost centre & general ledger codes, obtaining director sign off and scanning these into the system.
We are looking for an experienced Purchase Ledger Assistant who understands general ledger and cost centre coding and the importance of maintaining neat and tidy supplier ledgers. The ideal candidate will have experience of working to monthly purchase ledger deadlines, ideally across a multi cost centre company and be pro active in their approach to supplier ledger reconciliations. An understanding of ledgers, double entry and reconciliations is preferable.
Main Duties include:
| · Matching stock purchase invoices to PDN’s & dealing with variances appropriately |
| · Processing overhead invoices ensuring that they are signed, coded and scanned into the ledger
· Communicating with suppliers and operational staff regarding issues with invoices. |
| · Processing purchase credit notes |
| · Checking supplier ledger balances to monthly supplier statements and reconciling differences |
| · To review aged unbilled PDN’s and Purchase Goods Returns Notes and chase for invoices / credits. |
| · To keep a reconciliation of 2106 / 2107 codes with an up to date action log of progress. |
| · To collate group credit card statement invoices and process these into the ledger |
| · Collate information requests for auditors |
| · Ensure all work processed is compliant with audit expectations |
| · To run, review and action all aged creditor balances on a monthly basis resolving ledger discrepancies over 2 months old.
· To reconcile goods received not invoiced.
Knowledge, Skills & Experience · An understanding of an accounts department. · AAT Part / Qualified desirable but not essential. · Demonstration of strong communication skills · A proactive, can do attitude. · A team player. · Able to work to monthly deadlines. |
The role is a full time position between the hours of 09:00 – 17:00 , 37.5 hours a week. Working within this small team offers room for development for the right candidate.
Please send CV’s to [email protected].
Closing date for applications is Friday 3rd May 2024.
To apply for this job email your details to sophie.booth@countyonline.co.uk.